Classroom Instrumental Learning: Information for Schools

The following guidance and resources outline the key arrangements for Classroom Instrumental Learning, providing schools with the information needed to manage provision effectively.

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• Agreements
  Progression documents for schools
  Payment arrangements for CIL staff
  Insurance for instruments in school
  Sending instruments home with pupils
  What to do with damaged or lost instruments

Agreements

All schools will have been sent a copy of their completed agreements by email to the person/people specified at the time of booking and arranging the programme. If you would like another copy, please get in touch with us and we can send it again. 

Skills, Knowledge and Understanding: progression documents for schools

Skills progression documents outline what skills, knowledge and understanding is covered in our CIL programmes, with key information on what is being covered from the music model curriculum to inform your own school music curriculum planning.

• How do we get these documents?
  Deliverers are asked to send these documents to the Music Coordinator, but if you need to request them, please find the Deliverer's contact details in your programme agreement, or get in touch with us to request contact details if you need to.

Payment arrangements for CIL staff

Derby & Derbyshire Music Partnership advise schools to set up Deliverers (teachers) on School payroll as a supply teacher to receive payments for. In cases where setting up this can be difficult or lengthy, schools can discuss with their deliverer about paying by invoice as a temporary measure.

For more information, including rates of pay, claiming procedures and how to set up a Deliverer on payroll, follow the link below. 

Some of our programmes have a Music Support Practitioner or a Trainee Deliverer. These are paid by Derby & Derbyshire Music Partnership directly.

Discounted programmes

If your programme was eligible for a morning discount or small school subsidy, Derby & Derbyshire Music Partnership will pay schools directly the amount in the Autumn term so that you can pay the Deliverer the full fee for the programme.

Insurance for instruments in school

Schools will need to ensure instruments provided for the programme are appropriately insured for their use and storage in schools. 

• Strings, Woodwind and Brass
  Schools may need to get an extra insurance policy to cover these instruments if your school insurance policy doesn't include the repairing or replacement of damaged or lost instruments.
• Percussion
  A standard insurance policy should cover these instruments as it's likely a damaged instrument will need replacing rather than repairing. Schools should check if this would be covered by their insurance policy.
• Ukulele
  The replacement value of a ukulele is not high enough to make it cost-effective to insure them. Schools can either opt to get insurance for them (if they are going home), or pay a charge of £25 per instrument that needs replacing if this is ever required.

Obtaining additional insurance

Derby & Derbyshire Music Partnership doesn't provide insurance for schools, however, we recommend Musicians Insurance Services, based in Clay Cross, Derbyshire, if schools need an additional policy.

Sending instruments home with pupils

Pupils often benefit from taking instruments home to practise, and many schools choose to allow this. It’s important to be aware, though, that schools remain responsible for repair or replacement if an instrument is damaged or lost.

• Check your insurance
  We recommend checking your insurance policy to see if instruments are covered off-site.
• Agreements for parents
  If they aren’t, you may wish to put agreements in place with parents so they take responsibility for the instrument and any associated costs. We have prepared a template agreement that schools may choose to download and use. If you want to use this, please talk to your deliverer about helping with the details.

What to do with damaged or lost instruments

It is inevitable from time to time that an instrument will be damaged and will need fixing or replacing. Please follow this guide to handling instrument repairing or replacement.

• Ascertain the extent of the damage
  Ask your programme deliverer to do a preliminary assessment of the instrument to determine whether it needs repairing or replacing. 

Repairing instruments

• Contact your insurers
  Find out what the procedure is for making a claim for repair costs.
• Find a repairer
  Your insurance provider may dictate where the instrument can go, but if not, ask your Deliverer for advice on local repairers to organise a repair with.
• Inform us
  Ask the Deliverer to inform us about the incident and to order a temporary replacement through the usual instrument request procedure.

Replacing instruments

• Contact your insurers about a monetary claim
  Find out what the procedure is for making a monetary claim for a broken or lost instrument. Please do not purchase a replacement instrument; we will order one on your behalf so we can ensure it matches the same quality as the others in the set.
• Contact us
  Ask your programme deliverer to get in touch with us to tell us about the broken or lost instrument, and to order a replacement.
• Make payment
  DDMP will arrange with you to make the payment for the replacement instrument.